General information A-Z


Abstract USB Stick

All accepted abstracts are available on the Abstract USB Stick which can be found in the conference bag.


If you have booked your accommodation through the EACS Conference website and have any questions regarding your reservation, please visit the Accommodation Desk in the Registration Area at the entrance of the Conference Venue.


Art Exhibition

Six Little Rabbits - This exhibition seeks to present state-of-the-art scientific information regarding HIV and AIDS in a light and accessible way, contrasting with the deadly halo that has always characterized HIV and which remains to date the most significant reason people remain untested.


Automated Teller Machine (ATM)

There is an ATM on level 1 after the Registration Area.


Best Poster Awards

The Best Poster Awards will be handed out during the Best Poster Discussions I (room BELGRADE), II (room MADRID), and III (room COLOGNE) on Friday, October 27 from 13:00 - 14:00.

Certificate of Attendance

After the Conference, you will receive an email inviting you to log into our platform to download your certificate.


Closing Remarks
The closing remarks will be given on Friday, October 27, from 16:00 – 16:15 in Room Milan.

Cloakroom, Luggage and Poster Storage

The cloakroom, luggage and poster storage area located in the Registration Area. This service is free of charge and will be open during the following times:

Wednesday, October 25 07:00 – 19:30
Thursday, October 26 07:00 – 19:30
Friday, October 27 07:00 – 17:00


CME Credits (Continuing Medical Education)
The 16th European AIDS Conference, Milan, Italy, October 25, 2017 - October 27, 2017 has been accredited by the European Accreditation Council for Continuing Medical Education (EACCME®), with 22 European CME credits (ECMEC®s). Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.


Through an agreement between the Union Européenne des Médecins Spécialistes and the American Medical Association, physicians may convert EACCME® credits to an equivalent number of AMA PRA Category 1 Credits™. Information on the process to convert EACCME credit to AMA credit can be found at


Live educational activities, occurring outside of Canada, recognised by the UEMS-EACCME® for ECMEC®s are deemed to be Accredited Group Learning Activities (Section 1) as defined by the Maintenance of Certification Program of The Royal College of Physicians and Surgeons of Canada.

Conference Bag
The conference bag, containing the conference material is available at the Conference Material Counter in the Registration Area on level 1. A voucher for the conference bag is attached to your badge.


Conference Courtesy and Code of Conduct
As a consideration to all conference delegates, mobile phones should be turned off in all session rooms. Conference delegates are also expected to refrain from the following:

  1. Inflicting personal threat or harm to any conference delegate, exhibitor or staff
  2. Inflicting damage to any property
  3. Preventing speakers from giving their speeches

Connect Lounge

The Connect Lounge can be found in the Exhibition Hall.  There you will find electricity connections to charge electronic devices. It is also a space to connect with other delegates.


The Connect Lounge is generously supported by Teva.

EACS Award
The EACS Award for Excellence in HIV Medicine recognises a senior scientist who has greatly contributed to the field of HIV/AIDS and to the society in the last decades. Prof. Nathan Clumeck, Chair of the EACS Award Committee, will announce the winner at the Opening Ceremony of the 16th European AIDS Conference in Milan on October 25.

A call for nominations was sent to all EACS members in May 2017. The results were assessed by the Committee, which considered the candidates’ sustained effort in the field of HIV/AIDS.


Committee members:
• Prof. Nathan Clumeck (Chair)
• Prof. Brian Gazzard
• Prof. Bernard Hirschel
• Prof. Jens D. Lundgren
• Prof. Marie-Louise Newel


EACS Booth

Come visit the EACS booth (No.1) to learn more about the HIV Summer School 2018, WAVE, and membership benefits; pick up Version 9.0 of the EACS Treatment Guidelines; sign up for the newsletter, etc.

EACS 2017 Conference App
The EACS Conference App is designed to enhance the experience of the delegates before, during and after the Conference, and can be downloaded from iTunes, Google Play and Windows stores. For further information, please visit the EACS Conference App Counter after the Registration Area.


The EACS Conference App is generously supported by ViiV Healthcare.

EACS Guidelines
Version 9.0 of the EACS Treatment Guidelines will be distributed free of charge during the Conference at the EACS booth in the Exhibition Hall and presented in a special session on Thursday, October 26 from 13:00 - 14:00 in room MILAN.


The Guidelines are also available as a mobile app, downloadable on iTunes and Google Play.


EACS Pre-Educational Course
The EACS Pre-Educational Course will take place on October 25, from 08:00 - 14:00, on level 2 in room BRUSSELS. It is intended for junior physicians and other health care professionals managing HIV infection. The course is free of charge for anyone interested. The number of participants is limited to 500.

The main topics of this course are:
• Tuberculosis and HIV
STIs & HIV Testing
• Haematuria, PSA
• Patterns of Liver Disease
• Pregnancy & Antenatal Testing
• Resistance and Simplifying Treatment with Modern ART

Exhibition Hall
Conference delegates are invited to visit the Exhibition Hall which will feature commercial exhibitors and non-commercial HIV organisations; it will be open during the following times:

Wednesday, October 25 14:00 – 18:30
Thursday, October 26 09:00 – 18:00
Friday, October 27 09:00 – 14:00



In case of emergency, please contact a member of the conference staff or security immediately. The European emergency number applies in Italy: Call 112.


An e-Poster is an electronic version of the traditional paper poster.
You will be able to consult the e-Posters by using one of the computers in the e-Poster area located in the Exhibition Hall. An e-Poster may be shared if the author has previously given his approval. The e-Posters will also be available on the EACS Resource Library after the Conference.


Food and Beverage
The Welcome Reception will take place in the Exhibition Hall on Wednesday, October 25 from 17:00 to 18:30. Take the opportunity to meet your fellow delegates in a relaxed environment.


Coffee will be served free of charge in the Exhibition Hall during the following times:

Thursday, October 26 09:30 – 10:00 and 16:00 – 16:30
Friday, October 27 09:30 – 10:00

Cash catering areas will be at your disposal within the Exhibition Hall during the exhibition opening hours.


Film, Photo and Video Recording
EACS and K.I.T. Group work together to create a comprehensive overview of the conference interactions and events which may be of promotional interest to the Society. Accordingly, please be informed that you may be filmed or photographed at any time (in the session rooms, poster area, etc.), and that any presentation you deliver (Best Poster Discussions, etc.) may be recorded.

First Aid
There is a staffed First Aid Room situated on level 1 at the end of the Balcony. Any member of staff will be able to assist you in finding it. It will be open during the following times:

Wednesday, October 25 08:00 – 19:00
Thursday, October 26 07:30 – 19:30
Friday, October 27 07:30 – 24:00


The closest hospital is: Luigi Sacco Hospital, Via Giovanni Battista Grassi 74, 20157 Milano (MI), Italy


Insurance and Liability
The Conference Organiser, the European AIDS Clinical Society (EACS), the EACS Conference Secretariat and MiCo shall not be held liable for personal injury or any loss or damage to the belongings of conference delegates, either during or as a result of the Conference. Please check the validity of your own insurance regarding loss incurred in the event of cancellation, medical expenses, or damage to or loss of personal effects. EACS cannot be held liable for any hindrance or disruption of the EACS Conference proceedings arising from natural, political, social or economic events or other unforeseen incidents beyond its control.


Internet Access
Wi-Fi will be available free of charge for registered delegates.

Network: EACS 2017 Conference

Password: eacs2017

Computer terminals with access to the Internet can be found both at the EACS booth (No.1) and in the Working Lounge in the Exhibition Hall.


Found at, this is the official repository for all slide presentations from EACS conferences. Presentations from this conference will be available shortly after the meeting. The registration to the site is free and slides can be viewed online or downloaded for personal use.

The official conference language is English.


Lost and Found
Please contact the Registration Desk for personal belongings which have been lost or found.


Name Badge
A name badge is required for admittance to all official conference sessions and events. Each delegate is required to present the badge to have access to the conference. The name badge must be clearly displayed. If an attendee loses, misplaces or forgets their name badge, a handling fee of 70€ will be charged for a new badge and the lost badge will be invalidated.


The name badges and lanyards are generously supported by Gilead.


Opening Ceremony
The Opening Ceremony will take place in room MILAN on October 25, from 14:00 – 14:50. All registered delegates are invited to attend this event.


People with Disabilities
The MiCo is accessible to conference participants with disabilities.


Poster Area / Poster Sessions
Posters must be set up on Wednesday, October 25 from 14:00 – 17:00 and removed on Friday, October 27 from 14:00 – 15:00. Posters not removed by this time will be discarded.

Posters will be presented on Thursday, October 26 and on Friday, October 27, from 12:00 – 14:00. Poster authors will be asked to be present next to their poster during these times.

The Poster Exhibition will be open during the following times:

Wednesday, October 25 14:00 – 17:00
Thursday, October 26 09:00 – 18:00
Friday, October 27 09:00 – 14:00


Press / Media
The Press Office is located on level 2 and will be open during the following times:

Wednesday, October 25 08:00 – 19:00
Thursday, October 26 08:00 – 19:00
Friday, October 27 08:00 – 16:00


Press Contact:

Pietro Pierangeli


Press conferences will take place as follows:

Wednesday, October 25 11:00 – 12:00
Thursday, October 26 09:30 – 10:00
Friday, October 27 09:30 – 10:00


EACS has selected NAM aidsmap as the official provider of scientific news reporting for this conference. NAM aidsmap will be reporting on key research presented at the Conference, publishing news online and sending out news summary bulletins by e-mail.

The Registration Counter located in the Registration Area will be open during the following times:

Wednesday, October 25 07:00 – 18:00
Thursday, October 26 07:00 – 18:00
Friday, October 27 07:00 – 16:00


Speaker Preview Room
Invited speakers and oral abstract presenters must report to the Speaker Preview Room at least four hours prior to their presentation to upload and check their presentation. For a morning presentation, please report to the Speaker Preview Room the day before up until 19:00.

The Speaker Preview Room is located on level 2 and will be open during the following times:

Wednesday, October 25 08:00 – 19:00
Thursday, October 26 07:00 – 19:00
Friday, October 27 07:00 – 16:00


The speakers preview room is generously supported by Gilead.



For information on transportation in Milan, click here.


Water Dispensers
Water dispensers are located throughout the Conference Venue.


WAVE - Women Against Viruses in Europe
The EACS WAVE workshop promoting the welfare of HIV-positive women in Europe will take place on October 25, 2017 from 11:00 to 14:00 in room COLOGNE on level 2. The workshop is intended for healthcare professionals and community representatives with an interest in promoting equality of access to care, excellence in standard of care, and delivering targeted educational programmes. The course is free of charge for registered delegates. Registration is compulsory and is on a first-come, first-served basis. The number of participants is limited to 150.


All scientific sessions will be made available as a webcasts. This service will be available directly after the Conference on the EACS Resource Library.


Working Lounge

A dedicated working, seating, and networking area where you can also print your boarding pass




Registration is closed

Call for Abstracts

Submission is closed

2nd Announcement

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